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Administrative Assistant for University Relations

Apply now Job no: 492988
Work type: Hourly (Full Time)
Location: Marion, IN
Categories: Administrative/Professional, Office/Clerical

Job Title: Administrative Assistant for University Relations

Reporting Relationship: Executive Director for University Relations

Unit: Central Administration

Department: Advancement & Alumni 

Campus Location: Alumni House

Summary of Position:    The Administrative Assistant for University Relations performs diversified duties that include office management, executive assistant support for the University Relations office, along with clerical and organizational support for the various Alumni Office internal constituents.

Duties and Responsibilities

  • Provide administrative support for the Executive Director of University Relations (EDUR) and University Relations Team Members including answering phones, composing correspondence, maintaining files, distributing and processing daily mail, and ordering office supplies
  • Greet and assist visitors to the Alumni Center
  • Assist with maintaining calendars, scheduling meetings, and organizing travel arrangements for the EDUR and University Relations team members
  • Monitor budgets, reconcile purchasing cards, prepare expense reports, and process invoices for the EDUR and other University Relations team members
  • Proof various correspondence from University Relations office
  • Submit and monitor work orders as needed for the Alumni Center
  • Provide support with special projects and alumni-related events, such as graduation and Homecoming
  • Maintain accurate alumni records, including contact and employment information and mail preferences
  • Provide a high level of service while serving as point of contact for the alumni e-mail address and phone number
  • Support the electronic presence of the Alumni Association through social media, the Alumni Association app, the monthly Alumni e-newsletter, and Alumni Blog
  • Assist the Administrative Assistant to the VPUA and Development Assistant to ensure the University Advancement team is best supported and team goals are met
  • Supervise Alumni Center Student Workers

Qualifications: According to Indiana Wesleyan University employment policy all employees must possess a strong Christian commitment and adhere to the standards outlined in the IWU Community Lifestyle Statement.


  • Bachelor’s Degree (preferred); IWU degree preferred


  • Three to five (3-5) years of experience in an office setting

Required Skills

  • Proficient in Microsoft Office, Excel, and electronic communications
  • Passion for Indiana Wesleyan’s world-changing mission
  • Effective interpersonal, organizational, writing, and research skills
  • Strong understanding of the confidential nature of alumni and donor information
  • Ability to communicate effectively with a variety of constituents including alumni, pastors, students, faculty, and staff
  • Ownership mentality, with the persistence to independently see tasks through to completion

Diversity Statement

IWU commits to create a community that reflects kingdom diversity. We will foster an intentional environment that exhibits honor, respect, and dignity. Acknowledging visible or invisible differences, our community authentically values each member’s earthly and eternal worth. We refute ignorance and isolation and embrace deliberate and courageous engagement.


As a religious educational institution operating under the auspices of The Wesleyan Church, Indiana Wesleyan University is permitted and reserves the right to prefer employees on the basis of religion (42 U.S.C., Sections 2000e-1 and 2000e-2).

The above job description is meant to describe the general nature and level of work being performed; it is not intended to be construed as an exhaustive list of all responsibilities, duties and skills required for the position. Employees will be required to follow other job-related instructions and to perform other job-related duties requested by their supervisor in compliance with Federal and State Laws.


Advertised: US Eastern Daylight Time
Applications close: US Eastern Daylight Time

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Indiana Wesleyan University is committed to equal opportunity in employment and education. Indiana Wesleyan University admits students and employees of any race, sex, color, national or ethnic origin, disability, age, service in the military, or any other status protected by law. These have access to all the rights, privileges, programs and activities generally made available to students or employees at the University. It does not discriminate on the basis of race, sex, color, national or ethnic origin, disability, or age, service in the military, or any other status protected by law, in the administration of its educational policies, scholarship and loan programs, athletic and other administered programs, and all phases of employment, including hiring, promotion, demotion, treatment during employment, rates of pay or other compensation, and termination of employment.