Administrative Assistant for University Relations
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Job no: 492988
Work type: Hourly (Full Time)
Location: Marion, IN
Categories: Administrative/Professional, Office/Clerical
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Job Title: Administrative Assistant for University Relations
Reporting Relationship: Executive Director for University Relations
Unit: Central Administration
Department: Advancement & Alumni
Campus Location: Alumni House
Summary of Position: The Administrative Assistant for University Relations performs diversified duties that include office management, executive assistant support for the University Relations office, along with clerical and organizational support for the various Alumni Office internal constituents.
Duties and Responsibilities
Provide administrative support for the Executive Director of University Relations (EDUR) and University Relations Team Members including answering phones, composing correspondence, maintaining files, distributing and processing daily mail, and ordering office supplies
Greet and assist visitors to the Alumni Center
Assist with maintaining calendars, scheduling meetings, and organizing travel arrangements for the EDUR and University Relations team members
Monitor budgets, reconcile purchasing cards, prepare expense reports, and process invoices for the EDUR and other University Relations team members
Proof various correspondence from University Relations office
Submit and monitor work orders as needed for the Alumni Center
Provide support with special projects and alumni-related events, such as graduation and Homecoming
Maintain accurate alumni records, including contact and employment information and mail preferences
Provide a high level of service while serving as point of contact for the alumni e-mail address and phone number
Support the electronic presence of the Alumni Association through social media, the Alumni Association app, the monthly Alumni e-newsletter, and Alumni Blog
Assist the Administrative Assistant to the VPUA and Development Assistant to ensure the University Advancement team is best supported and team goals are met
Supervise Alumni Center Student Workers
Qualifications: According to Indiana Wesleyan University employment policy all employees must possess a strong Christian commitment and adhere to the standards outlined in the IWU Community Lifestyle Statement.
Education
Bachelor’s Degree (preferred); IWU degree preferred
Experience
Three to five (3-5) years of experience in an office setting
Required Skills
Proficient in Microsoft Office, Excel, and electronic communications
Passion for Indiana Wesleyan’s world-changing mission
Effective interpersonal, organizational, writing, and research skills
Strong understanding of the confidential nature of alumni and donor information
Ability to communicate effectively with a variety of constituents including alumni, pastors, students, faculty, and staff
Ownership mentality, with the persistence to independently see tasks through to completion
Diversity Statement
IWU commits to create a community that reflects kingdom diversity. We will foster an intentional environment that exhibits honor, respect, and dignity. Acknowledging visible or invisible differences, our community authentically values each member’s earthly and eternal worth. We refute ignorance and isolation and embrace deliberate and courageous engagement.
LIMITATIONS AND DISCLAIMER
As a religious educational institution operating under the auspices of The Wesleyan Church, Indiana Wesleyan University is permitted and reserves the right to prefer employees on the basis of religion (42 U.S.C., Sections 2000e-1 and 2000e-2).
The above job description is meant to describe the general nature and level of work being performed; it is not intended to be construed as an exhaustive list of all responsibilities, duties and skills required for the position. Employees will be required to follow other job-related instructions and to perform other job-related duties requested by their supervisor in compliance with Federal and State Laws.
Advertised: 08 May 2023 US Eastern Daylight Time
Applications close: 08 Jun 2023 US Eastern Daylight Time
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