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Acquisitions Coordinator

Apply now Job no: 493793
Work type: Hourly (Full Time)
Location: Marion, IN
Categories: Other

Job Title: Acquisitions Coordinator

Reporting Relationship: Dean of University Libraries

Unit: IWU-Marion

Department: Library

Campus Location: Jackson Library (Marion, Indiana)

Summary of Position:    The Acquisitions Coordinator facilitates the acquisition of library materials, coordinates procurement processes, and is University Libraries’ primary liaison with vendors and publishers.

Duties and Responsibilities

  • Collection Development:
    • Develop and implement strategies for acquiring library materials, including books, journals, databases, multimedia resources, and other relevant materials
    • Maintains and analyzes acquisition data for annual reporting needs and collections-based decision-making
    • Streamlines workflows to enhance cataloging efficiency and integrate newly acquired materials into the library's collections
  • Budget Management:
    • Provides administrative support to the Dean of University Libraries in adhering to and maintaining the acquisitions budget effectively, ensuring responsible allocation of funds across various formats and subject areas
    • Negotiates favorable terms with vendors and publishers to maximize resources and minimize costs
    • Oversees the documentation of acquisitions, maintains accurate records, and prepares reports for library administration
    • Monitors expenditures and prepares regular reports for library administration
  • Vendor Relations:
    • Cultivates and maintains positive relationships with vendors and publishers
    • Coordinates with vendors to ensure timely delivery of materials and resolves issues related to orders, shipments, and invoicing
    • Evaluate vendor performance and participate in vendor selection processes
  • Electronic Resources Management:
    • Manages electronic resource acquisitions, including subscription databases, e-journals, and e-books
  • Licensing Compliance:
    • Negotiates license agreements for electronic resources, ensuring compliance with copyright laws and licensing terms
    • Monitors license terms and usage statistics to ensure adherence to contractual obligations
  • Workflow Optimization:
    • Continuously assesses and streamlines acquisition workflows to improve efficiency and effectiveness
    • Identifies opportunities for process automation and implements technological solutions where applicable
    • Collaborates with library colleagues to integrate acquisitions processes with other library functions

Qualifications: According to Indiana Wesleyan University employment policy all employees must possess a strong Christian commitment and adhere to the standards outlined in the IWU Community Lifestyle Statement.


  • Required qualifications include a Bachelor’s degree or equivalent work experience, with a preference for a bachelor’s degree in business or a related field


  • Candidates will have experience in budget management processes and proficiency in relevant software tools, with a preference for those with prior library work experience

Required Skills

  • Essential attributes include strong oral and written communication skills, attention to detail, proficiency in numerical tasks, and accuracy in all assignments
  • The ideal candidate demonstrates initiative, excels independently and as part of a team, and exhibits effective organizational, analytical, and problem-solving abilities
  • Additionally, the role demands adeptness in task switching and performing under time constraints
  • Proficiency in Office 365 applications, particularly Excel, and experience utilizing these tools effectively is required
  • Demonstrates dedication to ethical standards and confidentiality in handling sensitive business, personal, user, and vendor information

Diversity Statement

IWU commits to create a community that reflects kingdom diversity. We will foster an intentional environment that exhibits honor, respect, and dignity. Acknowledging visible or invisible differences, our community authentically values each member’s earthly and eternal worth. We refute ignorance and isolation and embrace deliberate and courageous engagement.


As a religious educational institution operating under the auspices of The Wesleyan Church, Indiana Wesleyan University is permitted and reserves the right to prefer employees on the basis of religion (42 U.S.C., Sections 2000e-1 and 2000e-2).

The above job description is meant to describe the general nature and level of work being performed; it is not intended to be construed as an exhaustive list of all responsibilities, duties and skills required for the position. Employees will be required to follow other job-related instructions and to perform other job-related duties requested by their supervisor in compliance with Federal and State Laws.


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Applications close: US Eastern Daylight Time

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Indiana Wesleyan University is committed to equal opportunity in employment and education. Indiana Wesleyan University admits students and employees of any race, sex, color, national or ethnic origin, disability, age, service in the military, or any other status protected by law. These have access to all the rights, privileges, programs and activities generally made available to students or employees at the University. It does not discriminate on the basis of race, sex, color, national or ethnic origin, disability, or age, service in the military, or any other status protected by law, in the administration of its educational policies, scholarship and loan programs, athletic and other administered programs, and all phases of employment, including hiring, promotion, demotion, treatment during employment, rates of pay or other compensation, and termination of employment.