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Administrative Assistant, DPT Program

Apply now Job no: 492702
Work type: Full-Time, Hourly
Location: Marion, IN
Categories: Office/Clerical

Job Title: Administrative Assistant, DPT Program

Reporting Relationship: Prog Director / Dir of Clinical Education for the Doctor of Physical Therapy program

Unit: National & Global

Department: School of Health Sciences' Doctor of Physical Therapy

Campus Location: Ott Hall of Sciences & Nursing

Summary of Position:    Responsible for facilitating and assisting the department of Physical Therapy with meeting professional education requirements especially related to clinical education, scholarship, service goals, and expected program outcomes. Major responsibilities include participation in accreditation processes as well as student admission. Works closely with the Division chair to set goals and expectations for the position.

Duties and Responsibilities

  • Serves as first point-of-contact for Physical Therapy including answering questions related to the program and scheduling “meet and greets” with DPT faculty members.
  • Records and publishes minutes from departmental meetings; others as requested (e.g. DPT Admissions Committee meetings, other committee meetings).
  • Plans, organizes and coordinates annual, semi-annual, and special events such as DPT White Coat Ceremony, DPT Convocation, DPT Interview Days, DPT New Student Orientation, PT Advisory Board meetings, Continuing Education events.
  • Collects syllabi for all PT courses each trimester and posts to appropriate DPT drives.
  • Maintains PT student files and databases, both paper and electronic.
  • Updates PT student handbooks and department policy and procedure manuals as directed by Chair and ensures updates are communicated to appropriate internal entities (e.g. colleague, course catalog, operational units, etc.
  • Uses internal University systems to ensure accurate information is populated and assigned (e.g. Brightspace through Colleague, etc.) as well as coordinates room requests.
  • Manages logistics for student and faculty Global travel experience in collaboration with OTD staff.
  • Maintains and orders office and educational supplies including faculty textbook requests.
  • Prepares and submits maintenance requests as needed.
  • Performs other duties as assigned to assist with running the department.
  • Contributes to team effort by welcoming new and different work requirements, exploring new opportunities to enhance the services of the department, and helping others accomplish related job results when needed.

Qualifications: According to Indiana Wesleyan University employment policy all employees must possess a strong Christian commitment and adhere to the standards outlined in the IWU Community Lifestyle Statement.


  • Required: Associates degree
  • Preferred: Bachelor's degree


  • 3- 5 years’ experience in a progressively similar office management work environment. Experience in an academic or healthcare setting preferred.

Required Skills

  • Collaborates well with others.
  • Willingly assists in various responsibilities as appropriate within the Department.
  • Develops and nurtures an effective, productive and respectful rapport and working relationship with students, faculty, and staff co-workers, and various campus and community constituencies maintaining appropriate level of professionalism.
  • Demonstrates superior interpersonal and organizational skills, a sense of humor, flexibility, and creativity.
  • Demonstrates strong verbal, written, telephone, and electronic (email and internet) communication skills and strengths in public speaking.
  • Maintains a high level of accuracy and attention to detail, consistently reviewing work to detect errors, oversights or omissions.
    Takes immediate and independent action when necessary by assuming initiative for creative problem solving.
  • Accomplishes tasks with follow-through to completion.
  • Adapts willingly and quickly to changing priorities, responsibilities, and functions. within the department and/or position.
  • Ability to work with minimum supervision.
  • Ability to multi-task in a busy environment with multiple interruptions.
  • Advanced computer skills with working experience in word processing, spreadsheets, database usage, e-mail, Internet, etc.
  • Ability to maintain confidentiality of student and faculty information.


As a religious educational institution operating under the auspices of The Wesleyan Church, Indiana Wesleyan University is permitted and reserves the right to prefer employees on the basis of religion (42 U.S.C., Sections 2000e-1 and 2000e-2).

The above job description is meant to describe the general nature and level of work being performed; it is not intended to be construed as an exhaustive list of all responsibilities, duties and skills required for the position. Employees will be required to follow other job-related instructions and to perform other job-related duties requested by their supervisor in compliance with Federal and State Laws.



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Applications close: US Eastern Standard Time

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Indiana Wesleyan University is committed to equal opportunity in employment and education. Indiana Wesleyan University admits students and employees of any race, sex, color, national or ethnic origin, disability, age, service in the military, or any other status protected by law. These have access to all the rights, privileges, programs and activities generally made available to students or employees at the University. It does not discriminate on the basis of race, sex, color, national or ethnic origin, disability, or age, service in the military, or any other status protected by law, in the administration of its educational policies, scholarship and loan programs, athletic and other administered programs, and all phases of employment, including hiring, promotion, demotion, treatment during employment, rates of pay or other compensation, and termination of employment.