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Executive Assistant to the Chancellor

Apply now Job no: 493267
Work type: Administrative (Full Time)
Location: Indianapolis, IN
Categories: Office/Clerical, Other

Job Title: Executive Assistant to the Chancellor

Reporting Relationship: Chancellor for IWU National & Global (N&G)

Unit: National & Global

Department: N&G Chancellor

Campus Location: Indianapolis Ed Center North

Summary of Position:    The Executive Assistant (EA) to the Chancellor, National & Global provides executive-level administrative and professional support to the Chancellor. This position serves as the first point of contact to the Chancellor internally and externally, assisting with a variety of administrative responsibilities, many of which are sensitive and confidential in nature. The EA manages administrative functions, serves as an information hub on behalf of the Chancellor and maintains a high level of awareness of the Chancellor’s priorities. The incumbent must manage competing priorities in a fast-paced environment and must be able to evaluate and set work priorities according to the needs of the office. Must be able to work independently.


Duties and Responsibilities

  • Provide daily executive-level administrative and professional support to the Chancellor
  • Coordinate all elements of the Chancellor’s complex calendar including monitoring and reviewing meeting requests, resolving scheduling conflicts, establishing appointment priorities and scheduling meetings for internal and external partners
  • Manage and maintain digital and physical files for office data and confidential information including agendas and minutes for leadership team meetings
  • Provide support for special events and projects of the Chancellor including development of meeting agendas, management of meeting logistics and preparation and distribution of meeting materials
  • Process invoices and reimbursements and approve expenditures on behalf of the Chancellor for special events as well as day-to-day operations
  • Manages and maintains the N&G Employee Portal Share Point site
  • Arrange and confirm travel, prepare and process travel approvals, related expenses, prepare itineraries and provide meeting materials

Qualifications: According to Indiana Wesleyan University employment policy all employees must possess a strong Christian commitment and adhere to the standards outlined in the IWU Community Lifestyle Statement.

Education

  • Bachelor’s degree or significant experience as an Executive Assistant is required

Experience

  • Must possess a strong Christian commitment and adhere to the standards outlined in the IWU Community Lifestyle Statement
  • Demonstrated ability to collaborate across departments to ensure projects are completed
  • Demonstrated ability to manage multiple projects effectively and efficiently

Required Skills

  • Embraces and clearly articulates the mission, vision, and values of the University
  • Knowledgeable and experienced in the field of market research
  • Interest in the study of trends, the future and business disruptions
  • Knowledge of and experience in higher education
  • Ability to lead projects and people from various departments
  • Strong interpersonal, written, and oral communication skills
  • A growth mindset, a willingness to learn new skills, and self-motivated
  • Proficient computer skills (Microsoft Office Suite), project management software skills (ex. Smartsheet), as well as familiar with business intelligence tools (ex. Power BI)
  • Works well as a part of a team and values collaboration and team development
  • Well-organized and able to effectively manage multiple tasks at one time
  • A strong work ethic and able to set and accomplish personal and professional goals

Diversity Statement

IWU commits to create a community that reflects kingdom diversity. We will foster an intentional environment that exhibits honor, respect, and dignity. Acknowledging visible or invisible differences, our community authentically values each member’s earthly and eternal worth. We refute ignorance and isolation and embrace deliberate and courageous engagement.

LIMITATIONS AND DISCLAIMER

As a religious educational institution operating under the auspices of The Wesleyan Church, Indiana Wesleyan University is permitted and reserves the right to prefer employees on the basis of religion (42 U.S.C., Sections 2000e-1 and 2000e-2).

The above job description is meant to describe the general nature and level of work being performed; it is not intended to be construed as an exhaustive list of all responsibilities, duties and skills required for the position. Employees will be required to follow other job-related instructions and to perform other job-related duties requested by their supervisor in compliance with Federal and State Laws.

 

Advertised: US Eastern Daylight Time
Applications close: US Eastern Standard Time

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Indiana Wesleyan University is committed to equal opportunity in employment and education. Indiana Wesleyan University admits students and employees of any race, sex, color, national or ethnic origin, disability, age, service in the military, or any other status protected by law. These have access to all the rights, privileges, programs and activities generally made available to students or employees at the University. It does not discriminate on the basis of race, sex, color, national or ethnic origin, disability, or age, service in the military, or any other status protected by law, in the administration of its educational policies, scholarship and loan programs, athletic and other administered programs, and all phases of employment, including hiring, promotion, demotion, treatment during employment, rates of pay or other compensation, and termination of employment.