Administrative Assistant for Division of Music & Theatre and Athletic Bands
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Job no: 494129
Work type: Hourly (Full Time)
Location: Marion, IN
Categories: Office/Clerical
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Job Title: Administrative Assistant for Division of Music & Theatre and Athletic Bands
Reporting Relationship: Division Chair of Music
Unit: IWU-Marion
Department: Music-IWU Marion
Campus Location: Phillippe Performing Arts Ctr
Summary of Position: The Administrative Assistant is responsible for providing comprehensive administrative support to the Division Chair and faculty. This role requires strong communication, organizational, and financial management skills. The ideal candidate will be a proactive problem-solver with a commitment to excellence.
Duties and Responsibilities
Maintain consistent and clear communication with students, faculty, visitors, prospective students, and other campus offices
Respond to inquiries and requests in a timely and professional manner
Assist with the development and distribution of division-wide communications
Assist the Chair and Director of Athletic Bands with communication to current and prospective students regarding student auditions, important dates and events, and other activities as needed
Manage student scholarships, including processing applications and disbursements
Reconcile credit card and receipt transactions
Assist the Division Chair with budget management and planning
Hire and supervise divisional student workers
Approve bi-weekly timecards and ensure accurate payroll processing
Collaborate with faculty and relevant offices to create and define new student worker positions
Maintain and update student records
Facilitate and organize audition day schedules
Assist with adjunct faculty scheduling and coordination
Manage building usage and reservations
Keep an accurate log for uniform and instrument check in/check out and repair/maintenance/dry-cleaning requests
Perform other administrative duties as assigned
Qualifications: According to Indiana Wesleyan University employment policy all employees must possess a strong Christian commitment and adhere to the standards outlined in the IWU Community Lifestyle Statement.
Education
Associate degree/equivalent or two (2) years office experience
Experience
Office or administrative assistant experience preferred
Required Skills
Demonstrated ability to work effectively with individuals from diverse communities and cultures
Strong interpersonal skills for relating effectively to faculty, staff, students, prospective students
Computer and keyboard proficiency
Ability to prioritize work
Ability to work independently
Good oral and written communication skills
Attention to detail and accuracy
Diversity Statement
IWU commits to create a community that reflects kingdom diversity. We will foster an intentional environment that exhibits honor, respect, and dignity. Acknowledging visible or invisible differences, our community authentically values each member’s earthly and eternal worth. We refute ignorance and isolation and embrace deliberate and courageous engagement.
LIMITATIONS AND DISCLAIMER
As a religious educational institution operating under the auspices of The Wesleyan Church, Indiana Wesleyan University is permitted and reserves the right to prefer employees on the basis of religion (42 U.S.C., Sections 2000e-1 and 2000e-2).
The above job description is meant to describe the general nature and level of work being performed; it is not intended to be construed as an exhaustive list of all responsibilities, duties and skills required for the position. Employees will be required to follow other job-related instructions and to perform other job-related duties requested by their supervisor in compliance with Federal and State Laws.
Advertised: 08 Oct 2024 US Eastern Daylight Time
Applications close: 08 Nov 2024 US Eastern Standard Time
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