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Military Billing Specialist

Apply now Job no: 493809
Work type: Hourly (Full Time)
Location: Hybrid (3-4 Office / 1-2 Remote)
Categories: Business/Accounting/Finance

Job Title: Military Billing Specialist

Reporting Relationship: Billing Coordinator

Unit: National & Global

Department: Student Account Services

Campus Location: NGM Building

Summary of Position:    The Military Billing Specialist maintains relationships with military-affiliated students and their payment systems. The specialist will provide accurate communication to internal and external clients and maintain timely invoicing.

Duties and Responsibilities

  • Receive and maintain records of vouchers and letters of credit received from students, providing the necessary notifications to Financial Aid and Student Account Services team members 
  • Invoice companies and government agencies according to vouchers and letters of credit on a timely basis 
  • Provide timely customer service to students, university departments, and military agencies 
  • Serve as liaison for and coordinate information with university Certifying Officials 
  • Perform regular audits of military student accounts for appropriate management of federal and state financial aid funds, and refunds to military agencies as required 

Qualifications: According to Indiana Wesleyan University employment policy all employees must possess a strong Christian commitment and adhere to the standards outlined in the IWU Community Lifestyle Statement.


  • Associates degree or work equivalent


  • Familiar with military education benefits preferred
  • Bookkeeping experience desired

Required Skills

  • Ability to work accurately with attention to detail and numbers
  • Analytical thinking skills
  • Ability to handle and prioritize multiple tasks
  • Excellent interpersonal skills for relating effectively with students, university departments, and military agencies
  • Ability to structure work systems and organize effectively

Diversity Statement

IWU commits to create a community that reflects kingdom diversity. We will foster an intentional environment that exhibits honor, respect, and dignity. Acknowledging visible or invisible differences, our community authentically values each member’s earthly and eternal worth. We refute ignorance and isolation and embrace deliberate and courageous engagement.


As a religious educational institution operating under the auspices of The Wesleyan Church, Indiana Wesleyan University is permitted and reserves the right to prefer employees on the basis of religion (42 U.S.C., Sections 2000e-1 and 2000e-2).

The above job description is meant to describe the general nature and level of work being performed; it is not intended to be construed as an exhaustive list of all responsibilities, duties and skills required for the position. Employees will be required to follow other job-related instructions and to perform other job-related duties requested by their supervisor in compliance with Federal and State Laws.


Advertised: US Eastern Daylight Time
Applications close: US Eastern Daylight Time

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Indiana Wesleyan University is committed to equal opportunity in employment and education. Indiana Wesleyan University admits students and employees of any race, sex, color, national or ethnic origin, disability, age, service in the military, or any other status protected by law. These have access to all the rights, privileges, programs and activities generally made available to students or employees at the University. It does not discriminate on the basis of race, sex, color, national or ethnic origin, disability, or age, service in the military, or any other status protected by law, in the administration of its educational policies, scholarship and loan programs, athletic and other administered programs, and all phases of employment, including hiring, promotion, demotion, treatment during employment, rates of pay or other compensation, and termination of employment.