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Budget Office Coordinator (Part-time)

Apply now Job no: 493800
Work type: Hourly (Part Time)
Location: Marion, IN
Categories: Business/Accounting/Finance

Job Title: Budget Office Coordinator (Part-time)

Reporting Relationship: Executive Director of Budgeting, N&G

Unit: National & Global

Department: N&G Administrative Services

Campus Location: NGM Building

Summary of Position:    Serves as support for the National & Global Adult Education Budget Office and assists with hospitality & reception services for the Chancellor suite.

Duties and Responsibilities

  • Serve as first point of contact for guests in the Chancellor suite by managing the front desk and assisting with hospitality and building events as needed 
  • Develop and process journal entries supporting the work of the Budget Team, including department adjustments, Course Merchant/ACI payment entries and other entries as assigned
  • Serve as building contact with the Regional Management team. Provide support with room scheduling in 25Live, coordinating external group room rentals, updating digital signage in lobby, and tracking building maintenance requests 
  • Responsible to record invoices in ERP system to account for tenant rental contract payments, Talent Ladder revenue arrangements, and other expected revenue agreements
  • Provide daily payment reports for credit card and ACH receipts to Student Account Services for receipt by Cashiers in ERP system
  • Responsible for tracking of the N&G Mini-Grant program and managing the related reimbursement requests. Will also manage reimbursement requests related to the International Student Program residency 
  • Other duties as assigned 

Qualifications: According to Indiana Wesleyan University employment policy all employees must possess a strong Christian commitment and adhere to the standards outlined in the IWU Community Lifestyle Statement.


  • High School Diploma or equivalent
  • Some college work preferred, but not required


  • One to three (1-3) years previous business office experience

Required Skills

  • Advanced oral and written communication
  • Accuracy and attention to detail
  • Experience with a variety of office technology, word processing, and spreadsheets (MS Office). Ability to work independently

Diversity Statement

IWU commits to create a community that reflects kingdom diversity. We will foster an intentional environment that exhibits honor, respect, and dignity. Acknowledging visible or invisible differences, our community authentically values each member’s earthly and eternal worth. We refute ignorance and isolation and embrace deliberate and courageous engagement.


As a religious educational institution operating under the auspices of The Wesleyan Church, Indiana Wesleyan University is permitted and reserves the right to prefer employees on the basis of religion (42 U.S.C., Sections 2000e-1 and 2000e-2).

The above job description is meant to describe the general nature and level of work being performed; it is not intended to be construed as an exhaustive list of all responsibilities, duties and skills required for the position. Employees will be required to follow other job-related instructions and to perform other job-related duties requested by their supervisor in compliance with Federal and State Laws.


Advertised: US Eastern Daylight Time
Applications close: US Eastern Daylight Time

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Indiana Wesleyan University is committed to equal opportunity in employment and education. Indiana Wesleyan University admits students and employees of any race, sex, color, national or ethnic origin, disability, age, service in the military, or any other status protected by law. These have access to all the rights, privileges, programs and activities generally made available to students or employees at the University. It does not discriminate on the basis of race, sex, color, national or ethnic origin, disability, or age, service in the military, or any other status protected by law, in the administration of its educational policies, scholarship and loan programs, athletic and other administered programs, and all phases of employment, including hiring, promotion, demotion, treatment during employment, rates of pay or other compensation, and termination of employment.