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Academic Affairs Office Assistant

Apply now Job no: 493715
Work type: Hourly (Full Time)
Location: Marion, IN
Categories: Office/Clerical

Job Title: Academic Affairs Office Assistant  (11 Months)

Reporting Relationship: Vice President of Academic Affairs, IWU-Marion

Unit: IWU-Marion

Department: VPAA IWU Marion

Campus Location: Jackson Library (Marion, IN)

Summary of Position:    The Academic Affairs Office Assistant supports senior academic leadership and the day to day operations of the College of Arts and Sciences and the University Academics.

Duties and Responsibilities

  • Serve office guests with professionalism and a high level of customer service 
  • Maintain office culture of hospitality and professionalism 
  • Manage kitchen and Academic Affairs office hospitality
  • Supervise Academic Affairs student workers 
  • Manage calendars, meeting schedules and agenda development, specifically for the CAS VPAA/CAO and the Assistant VPAA 
  • Provide additional administrative support to the VPAA/CAO, and to the Assistant VPAA including:
    • Coordinate travel
    • Communicate with constituents in person, on the phone, via email or letters
    • Process financial requests, collect and organize receipts, reconcile credit cards, keep accurate financial records, submit check requests and journal entries, and produce budget reports as needed
    • Submit transportation requests, room reservations, work orders, etc.
    • Approve attendance for direct reports 
  • Gather and distribute CAS faculty announcements 
  • Coordinate with external vendors and faculty regarding new textbook submissions 
  • Oversee excused absence request system 

Qualifications: According to Indiana Wesleyan University employment policy all employees must possess a strong Christian commitment and adhere to the standards outlined in the IWU Community Lifestyle Statement.


  • High school diploma required
  • Bachelor’s degree preferred


  • Minimum of five (5) years in professional administration; experience in higher education administration preferred
  • Experience working effectively with individuals from diverse communities and cultures

Required Skills

  • Ability to work effectively with individuals from diverse backgrounds
  • Personable, hospitable, and strong people skills
  • Strong interpersonal, written, and verbal communication skills
  • Well organized and able to manage multiple administrative tasks simultaneously
  • Self-starter with sound judgment, requiring minimal direct supervision
  • Working knowledge of basic financial procedures and best practices
  • Superb computer skills (Microsoft Office Suite) and data management skills
  • Strong work ethic and able to set and accomplish goals
  • Christ-like attitude and willingness to serve others

Diversity Statement

IWU commits to create a community that reflects kingdom diversity. We will foster an intentional environment that exhibits honor, respect, and dignity. Acknowledging visible or invisible differences, our community authentically values each member’s earthly and eternal worth. We refute ignorance and isolation and embrace deliberate and courageous engagement.


As a religious educational institution operating under the auspices of The Wesleyan Church, Indiana Wesleyan University is permitted and reserves the right to prefer employees on the basis of religion (42 U.S.C., Sections 2000e-1 and 2000e-2).

The above job description is meant to describe the general nature and level of work being performed; it is not intended to be construed as an exhaustive list of all responsibilities, duties and skills required for the position. Employees will be required to follow other job-related instructions and to perform other job-related duties requested by their supervisor in compliance with Federal and State Laws.


Advertised: US Eastern Daylight Time
Applications close: US Eastern Daylight Time

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Indiana Wesleyan University is committed to equal opportunity in employment and education. Indiana Wesleyan University admits students and employees of any race, sex, color, national or ethnic origin, disability, age, service in the military, or any other status protected by law. These have access to all the rights, privileges, programs and activities generally made available to students or employees at the University. It does not discriminate on the basis of race, sex, color, national or ethnic origin, disability, or age, service in the military, or any other status protected by law, in the administration of its educational policies, scholarship and loan programs, athletic and other administered programs, and all phases of employment, including hiring, promotion, demotion, treatment during employment, rates of pay or other compensation, and termination of employment.