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Development Office Assistant

Apply now Job no: 492692
Work type: Full-Time, Hourly
Location: Marion, IN
Categories: Office/Clerical, Other

Job Title: Development Office Assistant

Reporting Relationship: Executive Director of Development

Unit: Central Administration

Department: University Advancement - Development Office

Campus Location: John Wesley Admin Bldg

Summary of Position:    The Development Office Assistant performs diversified duties that include office management, executive assistant support for the Development Office along with clerical and organizational support for the various Development Office internal constituents.

Duties and Responsibilities

  • Serve as host for development visitors 
  • Assist with scheduling meetings for EDOD, Development Officers 
  • Purchase card reconciliation
  • Correspondence of donor birthday and anniversary cards 
  • Proof various development correspondence 
  • Prepare needed work orders 
  • Maintain Development Office budget for EDOD and DOD's 
  • Provide support with special projects and Development related special events 
  • Assist with travel arrangements for the EDOD and Development Officers
  • Basic understanding of how to utilize the donor tracking system including contact report entry 
  • Assist with database management through scanning and organization of records 
  • Backup for calendar attendance tracking 
  • Assist with tracking the concept paper fundraising process (documentation, data storage, contact reports)
  • Assist with Planned Giving efforts 

Qualifications: According to Indiana Wesleyan University employment policy all employees must possess a strong Christian commitment and adhere to the standards outlined in the IWU Community Lifestyle Statement.


  • Associate Degree required, Bachelor's Degree preferred


  • Three (3) to five (5) years of experience in an office setting managing data reports

Required Skills

  • Proficient in Microsoft Office and Excel
  • Passion for Indiana Wesleyan's world-changing mission
  • Effective interpersonal, organizational, writing, and research skills
  • Strong understanding confidential nature of donors and donor information
  • Ownership mentality, with the persistence to independently see tasks through to completion


As a religious educational institution operating under the auspices of The Wesleyan Church, Indiana Wesleyan University is permitted and reserves the right to prefer employees on the basis of religion (42 U.S.C., Sections 2000e-1 and 2000e-2).

The above job description is meant to describe the general nature and level of work being performed; it is not intended to be construed as an exhaustive list of all responsibilities, duties and skills required for the position. Employees will be required to follow other job-related instructions and to perform other job-related duties requested by their supervisor in compliance with Federal and State Laws.



Advertised: US Eastern Daylight Time
Applications close: US Eastern Standard Time

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Indiana Wesleyan University is committed to equal opportunity in employment and education. Indiana Wesleyan University admits students and employees of any race, sex, color, national or ethnic origin, disability, age, service in the military, or any other status protected by law. These have access to all the rights, privileges, programs and activities generally made available to students or employees at the University. It does not discriminate on the basis of race, sex, color, national or ethnic origin, disability, or age, service in the military, or any other status protected by law, in the administration of its educational policies, scholarship and loan programs, athletic and other administered programs, and all phases of employment, including hiring, promotion, demotion, treatment during employment, rates of pay or other compensation, and termination of employment.