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Events Assistant (Part-Time; Temporary)

Apply now Job no: 492394
Work type: Part-Time, Temporary
Location: Marion, IN
Categories: Office/Clerical, Other

Job Title: Events Assistant (Part-Time; Temporary)

Reporting Relationship: Executive Assistant to the President

Unit: Central Administration

Department: President's Office

Campus Location: John Wesley Admin Bldg

Summary of Position:    The Events Assistant position is a part-time, temporary (anticipated Sep-Dec 2021) role to assist with special events coordinated through the President’s Office.


Duties and Responsibilities

  • Collecting and organizing contact information for groups that are hosted by the President’s Office and/or the President’s spouse, including but not limited to events for the Board of Trustees and their spouses, the LOL Group (IWU women leaders), and the NU2IWU group (new women faculty), and various student groups.
  • Make and send invitations; track RSVPs.
  • Communicate with Pioneer Catering Services and Conference Services, Facility Services, regarding all details of event i.e. dates, times, location, total head counts, set-up and tear-down, menus, dietary restrictions, signage, printed place cards, account# to be charged.
  • Planning and preparing for logistical details of special events (such as BOT events), including but not limited to outings, reservations, travel to and from venue, accommodation as needed, any special speakers, or student activities.
  • Assist the President’s Office/President’s Spouse in the preparation of special communications around special times of the year, including but limited to the preparation of the President’s IWU Christmas cards (e.g., ideas for design, written greeting, and favorite recipe cards, addressing and mailing).
  • Assist in the planning and implementation of the IWU employee Christmas party, invitations, planning menu, RSVPs. Coordinating with Conference Services.
  • Communicating with special guest that may require accommodations in the President’s home.
  • Other duties as assigned.

Qualifications: According to Indiana Wesleyan University employment policy all employees must possess a strong Christian commitment and adhere to the standards outlined in the IWU Community Lifestyle Statement.

Education

  • High school diploma required; Associates or Bachelor’s degree preferred

Experience

  • Prior experience and interest in event planning
  • High skill level in organizing, planning, and implementation of administrative procedures and adept at maintaining systems for easy access to information and data
  • Excellent graphic design and communications skills
  • Demonstrated ability to work effectively with individuals from diverse backgrounds and cultures

Required Skills

  • Attention to detail and customer service skills
  • Establish goals, clarifies tasks, plans work and actively participates in meetings
  • Strives to meet or exceed goals and deliver a high-value experience for members
  • Ability to work well in a collaborative environment

LIMITATIONS AND DISCLAIMER

As a religious educational institution operating under the auspices of The Wesleyan Church, Indiana Wesleyan University is permitted and reserves the right to prefer employees on the basis of religion (42 U.S.C., Sections 2000e-1 and 2000e-2).

The above job description is meant to describe the general nature and level of work being performed; it is not intended to be construed as an exhaustive list of all responsibilities, duties and skills required for the position. Employees will be required to follow other job-related instructions and to perform other job-related duties requested by their supervisor in compliance with Federal and State Laws.

 

 

Advertised: US Eastern Daylight Time
Applications close: US Eastern Daylight Time

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Indiana Wesleyan University is committed to equal opportunity in employment and education. Indiana Wesleyan University admits students and employees of any race, sex, color, national or ethnic origin, disability, age, service in the military, or any other status protected by law. These have access to all the rights, privileges, programs and activities generally made available to students or employees at the University. It does not discriminate on the basis of race, sex, color, national or ethnic origin, disability, or age, service in the military, or any other status protected by law, in the administration of its educational policies, scholarship and loan programs, athletic and other administered programs, and all phases of employment, including hiring, promotion, demotion, treatment during employment, rates of pay or other compensation, and termination of employment.