Duties and Responsibilities

• Manage the day-to-day operations of the School of Theology and Ministry
  • Manage STM calendar and relationships between Academic Programs, Imaginarium, and Youth Ministry Events
  • Coordinate with the STM Podcast Studio Manager regarding scheduling, purchase requests, and required usage forms
  • Coordinate with multiple IWU administrative staff and organizations as necessary for system maintenance and event planning
• Oversee financial reporting
  • Track STM budgets (both Academic Programs and Youth Ministry Events) related to operations, programming, and grants. This includes reconciling credit cards, formulating revenue/expense statements, and assisting with grant financial summative reports
  • Work alongside STM faculty and staff to pay and reimburse approved expenses
  • Prepare monthly and annual budget reports for STM Academic Programs and STM Youth Ministry Events
  • Set up and maintain project management systems to ensure institutional and budget alignment is maintained
  • Meet quarterly with the IWU Grants office concerning grants that are supported by the operations and project manager
• Coordinate the STM Academic Programs endowed scholarships and Wesleyan Grant process
  • Facilitate pre-planning and coordination meetings
  • Collect, organize, and communicate information to assist the STM Chair of Scholarships
  • Track all applicants to the Pastoral Ministries Program
  • Develop professional systems and processes
  • Conduct follow-up efforts that foster continuous improvement
  • Coordinate with the IWU Financial Aid Office concerning the distribution of the Wesleyan Grant
• Provide support for STM co-curricular events
  • Work closely with various leadership teams throughout STM assigned to deliver events
  • Attend all faculty staff meetings, and meetings related to planning and logistics associated with co-curricular events for Academic Programs
  • Attend and support co-curricular retreats and STM special events as needed. This position requires occasional evening and weekend hours
  • Conduct follow-up efforts that foster continuous improvement
• Hire, train, and supervise student workers for STM Academic Programs
• Assist the Dean of the School of Theology and Ministry

Qualifications: According to Indiana Wesleyan University employment policy all employees must possess a strong Christian commitment and adhere to the standards outlined in the IWU Community Lifestyle Statement.

Education

• Associates or Bachelor's preferred

Experience

• Minimum of five (5) years in professional administration; experience in higher education administration preferred

Required Skills

• Personable, hospitable, and customer service oriented
• Strong interpersonal, written, and verbal communication skills
• Able to work effectively with individuals from diverse backgrounds
• Technologically adept with strong computer skills (Microsoft Office Suite)
• Able to research and adopt new technological advances and approaches
• Detail-oriented and able to simultaneously manage multiple projects and events
• Strong critical thinking skills and able to creatively solve problems
• Well organized and able to manage multiple administrative tasks simultaneously
• Self-starter with sound judgment, requiring minimal direct supervision
• Working knowledge of basic financial procedures and best practices
• Strong work ethic and able to set and accomplish goals
• Maintain discretion and confidentiality
• Humble and teachable with a commitment to lifelong learning
• Christ-like attitude and willingness to serve others

IWU Kingdom Diversity Statement

IWU, in covenant with God's reconciling work and in accordance with the Biblical principles of our historic Wesleyan tradition, commits to build a community that reflects Kingdom diversity.  We will foster an intentional environment for living, teaching and learning, which exhibits honor, respect, and dignity.  Acknowledging visible or invisible differences, our community authentically values each member's earthly and eternal worth.  We refute ignorance and isolation and embrace deliberate and courageous engagement that exhibits Christ's commandment to love all humankind.

LIMITATIONS AND DISCLAIMER

As a religious educational institution operating under the auspices of The Wesleyan Church, Indiana Wesleyan University is permitted and reserves the right to prefer employees on the basis of religion (42 U.S.C., Sections 2000e-1 and 2000e-2).

The above job description is meant to describe the general nature and level of work being performed; it is not intended to be construed as an exhaustive list of all responsibilities, duties and skills required for the position. Employees will be required to follow other job-related instructions and to perform other job-related duties requested by their supervisor in compliance with Federal and State Laws.