Duties and Responsibilities

• PUBLIC RELATIONS:
  • Oversee Associate Athletic Director of External Operations related to business, donor, alumni and family relations
  • Oversee the Associate Athletic Director in all media communications
  • Oversee the Associate Athletic Director of Internal Operations in maintaining schedules and negotiate contracts for use of all athletic facilities outside of the conference services season
  • Support, promote and work with conference services on sports camps conducted by Indiana Wesleyan University coaches or outside groups
  • Develop a way to promote, develop, organize, implement and often supervise various spirit clubs that support all IWU athletic teams
  • Develop a plan that will coordinate the entire game atmosphere at events (spirit club, half-time groups, announcer, and pep band)
• MANAGEMENT:
  • Oversee compliance with all Crossroads League and NAIA regulations
  • Create short and long-range strategic plans for the athletic program
  • Provide a systematic evaluation process to assess staff performance, constant program improvement, and student-athlete satisfaction. Use the data to keep department functions consistent with the mission of Indiana Wesleyan University
  • Create and enforce athletic department policies, reviewing and updating a policy manual once per year
  • Meet with the Vice President for Student Development and Athletics routinely
  • Join the weekly Student Development and Athletics team meetings for information, collaboration and coordination
  • Work closely with the Chair of the Division of Health and Human Performance as well as the Vice President for Academic Affairs and Academic Dean to insure collaboration as many coaches are involved in teaching
    • Create and serve as a liaison with a faculty athletic committee
    • Work with academics on fair and appropriate policies regarding athlete’s class absences for contests
    • Represent Indiana Wesleyan University at conference, regional, and national athletic meetings
  • Develop and sustain sport ministry efforts and programs of the athletic department, especially as it relates to programs of discipleship and evangelism for student athletes In concert with the S.I.D. , assure accurate record keeping for athletes including: sport, years played, years lettered, records, NAIA, conference, district and regional awards
  • Manage all aspects and create new options and ideas related to the Alumni support:
    • Develop a marketing plan, develop an organized plan to partner with current members and secure new support Commence a study of best practice in terms of coaching support
    • This study would examine and recommend the resolution of the part time/full time role of coaches and assistant coaches, identify the historical connections with faculty status vs. administrative status, and make recommendations for salary and load parameters along with incentives for success as well as individual team incentives
  • Conduct a deep assessment regarding the role and employment of athletic scholarships, utilizing systems and strategies that work and appropriately reward without raising the tuition discount variables at IWU. Expectations regarding recruitment strategies, continuing scholarships and character enhancements need to be taken into consideration
  • Examine the critical role of all athletes related to campus leadership initiatives, community service, summer sports camps, and campus pride development, while examining the role and policies governing outside funds and fundraising account development and deployment 
    
    
• FINANCIAL:
  • Develop and administer the entire athletic budget; develop recruiting budgets and equitable distribution to each program
  • Coordinate equipment purchases with appropriate academic units for mutual enhancement of programs
  • Develop and coordinate interaction with prospective donors (friends, ex-lettermen, and alumni), foundations, and city, state and national officials
  • Develop new sources of revenue via camps, clinics and concession sales and create a solid relationship with conference services to enhance summer camp possibilities
  • Approve all requisitions, vouchers and purchase orders related to athletics and the preparation and presentation of checks to all officials
  • Review the equipment inventory prior to developing budgets for the next fiscal year 
    
    
• PERSONNEL:
  • Support and strengthen the department mission of discipleship through athletics
  • Hire, train, supervise and motivate appropriate personnel to coach/manage the IWU athletic program including coaches, Associate Athletics Directors, Sports Information Director, Director of Campus Recreation, etc.
  • Work closely with the athletic training department to coordinate care of student athletes, support for games and practices to the benefit of both departments
  • Develop strategies for and implementation of staff reviews and evaluations/ evaluate coaching performance at the end of each sport season and provide coaches with feedback and rewards for professional development
  • Create strategies for conflict management/mediation/resolution of internal and external staff relationships
  • Solicit an annual statement of professional goals and professional development from department members and assess progress of each Coordinate frequent department staff meetings and planning initiatives 
    
    
• ATHLETICS:
  • Coordinate the policies on student/athlete recruitment by working closely with the coaches and the Admissions office
  • Coordinate the scheduling of all athletic events/mail contracts for various athletic contests
  • Coordinate student athlete care in collaboration with Athletic Training program and staff Attend training sessions for NAIA certification, legislative issues and other related topics
  • Coordinate and approve the ordering of equipment and uniforms for the athletic teams after securing marketing approval of the design
  • Make arrangements for pre-season, in-season, and post-season, Christmas and spring break trips, practices and games for all athletic teams
  • Oversee the transportation, lodging, and meal money for all post-season competition
  • Coordinate the distribution of athletic schedules
  • Coordinate the safe and appropriate transportation for all away athletic events Approve and coordinate with student development the arrangements for athletes’ housing and meals during vacation times when necessary
    
    
• Request, monitor, and oversee any budgetary responsibilities as assigned with integrity
• Participate as requested in committees, councils or professional organizations that pertain to this position 
• Counsel with students and refer as necessary regarding spiritual, personal, emotional or academic problems
• Maintain a professional image and manner consistent with Indiana Wesleyan University's mission and goals
• Support the policies of the student handbook with integrity 
• Perform other duties as assigned by supervisor and create an environment of quality and innovation 

Qualifications: According to Indiana Wesleyan University employment policy all employees must possess a strong Christian commitment and adhere to the standards outlined in the IWU Community Lifestyle Statement.

Education

• Must have earned a Masters Degree in applicable field

Experience

• Must have seasoned experience in athletic administration and coaching (Minimum of ten to fifteen (10-15) years at the college level with supervisory experience required)

Required Skills

• Need to be gifted in supervising and motivating others
• Must be creative and innovative; discerning and a talented planner
• Need to be an organizer, communicator and gifted in confrontation
• Must demonstrate a mature and expressive Christian faith commitment
• Needs to passionately support and articulate the University mission and vision for athletics within the context of that mission
• Must subscribe to the principles and lifestyle of the Wesleyan Church

IWU Kingdom Diversity Statement

IWU, in covenant with God's reconciling work and in accordance with the Biblical principles of our historic Wesleyan tradition, commits to build a community that reflects Kingdom diversity.  We will foster an intentional environment for living, teaching and learning, which exhibits honor, respect, and dignity.  Acknowledging visible or invisible differences, our community authentically values each member's earthly and eternal worth.  We refute ignorance and isolation and embrace deliberate and courageous engagement that exhibits Christ's commandment to love all humankind.

LIMITATIONS AND DISCLAIMER

As a religious educational institution operating under the auspices of The Wesleyan Church, Indiana Wesleyan University is permitted and reserves the right to prefer employees on the basis of religion (42 U.S.C., Sections 2000e-1 and 2000e-2).

The above job description is meant to describe the general nature and level of work being performed; it is not intended to be construed as an exhaustive list of all responsibilities, duties and skills required for the position. Employees will be required to follow other job-related instructions and to perform other job-related duties requested by their supervisor in compliance with Federal and State Laws.