Duties and Responsibilities

• Coordinate with Director of Clinical Training on clerical responsibilities related to the Graduate Counseling division
• Work with the Director of Clinical Training to assign referrals to student counselors 
• Receive practicum/internship applications, contracts, and insurance from students or the Clinic Coordinator and keep track of those documents to ensure students have the necessary items to see clients
• Receive student files related to practicum and internship from the Faculty Supervisor/Clinic Coordinator and review for all needed documentation being present before placing in the master student file
• Collect and enter data related to client satisfaction surveys at the end of each semester 
• Retrieve files for Director of Clinical Training for licensure documentation 
• Assist the Clinic Coordinator with Practicum and Internship Orientation 
• Maintain client data entry file and tracking system for coordination of clients with student counselors
• Understand the policies and procedures for the clinic functions so as to field student counselor questions as needed 
• Update the site binder with new site applications that have been approved or denied and add new site evaluations completed by students each semester 
• Email field experience students as necessary to let them know of client assignments, procedural changes, or other needed information such as dates for practicum/internship orientation
• Complete chart audits on each client being seen each semester and keep the students and Clinic Coordinator apprised of poor quality and timeliness of documentation 
• Coordinate with students and the Clinic Coordinator which clients are being transferred/terminated. Move client charts to inactive when terminated and update the client list
• Be prepared to come to work the week before fall and spring semester to prepare for the start of the semester

Qualifications: According to Indiana Wesleyan University employment policy all employees must possess a strong Christian commitment and adhere to the standards outlined in the IWU Community Lifestyle Statement.

Education

• Bachelor's degree & must currently be within a graduate program

Experience

• Experience with coordination or scheduling
• Familiarity with Counseling or Mental Health settings preferred

Required Skills

• Clerical work
• Communication skills

IWU Kingdom Diversity Statement

IWU, in covenant with God's reconciling work and in accordance with the Biblical principles of our historic Wesleyan tradition, commits to build a community that reflects Kingdom diversity.  We will foster an intentional environment for living, teaching and learning, which exhibits honor, respect, and dignity.  Acknowledging visible or invisible differences, our community authentically values each member's earthly and eternal worth.  We refute ignorance and isolation and embrace deliberate and courageous engagement that exhibits Christ's commandment to love all humankind.

LIMITATIONS AND DISCLAIMER

As a religious educational institution operating under the auspices of The Wesleyan Church, Indiana Wesleyan University is permitted and reserves the right to prefer employees on the basis of religion (42 U.S.C., Sections 2000e-1 and 2000e-2).

The above job description is meant to describe the general nature and level of work being performed; it is not intended to be construed as an exhaustive list of all responsibilities, duties and skills required for the position. Employees will be required to follow other job-related instructions and to perform other job-related duties requested by their supervisor in compliance with Federal and State Laws.