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Academic Program Manager

Apply now Job no: 492779
Work type: Administrative (Full Time)
Location: Marion, IN
Categories: Administrative/Professional, Office/Clerical, Academic Advising/Academic Support

Job Title: Academic Program Manager

Reporting Relationship: Director of Academic Operations

Unit: National & Global

Department: School of Integrated Learning

Campus Location: NGM Building

Summary of Position:    Reporting to the Director of Academic Operations, the Academic Program Manager will work collaboratively with administrators, faculty, and staff to support current academic operations in fulfillment of the responsibilities of their role. The manager will oversee the tracking of students in the pre-education program to ensure successful transition to undergraduate licensure education programs. This position will also track initial and advanced program licensing activities related to program requirements and state licensing laws, and will represent IWU as an Indiana and Ohio Licensing Advisor. The manager will also provide tracking and managerial support for clinical experiences.

Duties and Responsibilities

  • Oversee online pre-education program activities:
    • Track & monitor all online pre-education students
    • Collect and manage education programs admissions documents (vaccination records, background checks, etc.)
    • Ensure students are transitioned to the appropriate education program (program change, enrollment, registration, etc.
    • Address questions and concerns from prospective and enrolled pre-education students
  • Manage licensing activities:
    • Track all licensure candidate's content and pedagogy testing
    • Make decisions on program withdrawals based on test completions
    • Collect and submit testing scores to update candidates' program progress
    • Monitor and transmit regular communication regarding testing due dates
    • Review candidate applications for licensure
    • Respond to all licensure candidate questions and concerns
  • Support the Office of Clinical Experiences (OCE)
    • Assist in maintaining (OCE) student and administrative handbooks
    • Collect and manage education programs admissions documents
    • Provide tracking support for clinical experiences
  • Provide support for prospective and on-going grant, program, and academic operations opportunities (data collection, tracking, reporting, etc.)
  • Other duties as assigned

Qualifications: According to Indiana Wesleyan University employment policy all employees must possess a strong Christian commitment and adhere to the standards outlined in the IWU Community Lifestyle Statement.


  • Bachelor's degree required; Master's degree preferred


  • Previous experience working with basic information technologies (such as email, word/pdf documents, databases, spreadsheets, etc.)
  • P-12 education experience or higher education experience preferred

Required Skills

  • Possess excellent interpersonal skills for relating effectively with students, faculty, and staff
  • Possess excellent writing skills

Diversity Statement

IWU commits to create a community that reflects kingdom diversity. We will foster an intentional environment that exhibits honor, respect, and dignity. Acknowledging visible or invisible differences, our community authentically values each member’s earthly and eternal worth. We refute ignorance and isolation and embrace deliberate and courageous engagement.


As a religious educational institution operating under the auspices of The Wesleyan Church, Indiana Wesleyan University is permitted and reserves the right to prefer employees on the basis of religion (42 U.S.C., Sections 2000e-1 and 2000e-2).

The above job description is meant to describe the general nature and level of work being performed; it is not intended to be construed as an exhaustive list of all responsibilities, duties and skills required for the position. Employees will be required to follow other job-related instructions and to perform other job-related duties requested by their supervisor in compliance with Federal and State Laws.


Advertised: US Eastern Standard Time
Applications close: US Eastern Daylight Time

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Indiana Wesleyan University is committed to equal opportunity in employment and education. Indiana Wesleyan University admits students and employees of any race, sex, color, national or ethnic origin, disability, age, service in the military, or any other status protected by law. These have access to all the rights, privileges, programs and activities generally made available to students or employees at the University. It does not discriminate on the basis of race, sex, color, national or ethnic origin, disability, or age, service in the military, or any other status protected by law, in the administration of its educational policies, scholarship and loan programs, athletic and other administered programs, and all phases of employment, including hiring, promotion, demotion, treatment during employment, rates of pay or other compensation, and termination of employment.