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Administrative Assistant

Apply now Job no: 493782
Work type: Hourly (Full Time)
Location: Marion, IN
Categories: Office/Clerical

Job Title: Administrative Assistant

Reporting Relationship: Division Chair, Behavioral & Health Sciences

Unit: National & Global

Department: School of Integrated Health

Location: Ott Hall of Sciences & Nursing

Summary of Position:    This multifaceted role involves coordinating meetings, setting agenda items, and taking minutes, demonstrating strong organizational skills and attention to detail. The successful candidate will prepare and organize documents and reports, contributing to the seamless execution of various departmental functions.

As an essential member of the team, they will assist in planning and organizing virtual events, meetings, and conferences.

The position requires a commitment to maintaining accurate and up-to-date records, as well as actively participating in collecting and organizing data for reports and presentations. Acting as a liaison between departments within the Behavioral and Health Sciences, the incumbent will collaborate with staff and faculty to ensure successful outcomes and promote a cohesive working environment.

The ideal candidate will bring a proactive and collaborative approach, effectively balancing diverse responsibilities while contributing to the overall success and efficiency of the Behavioral and Health Sciences department.

Duties and Responsibilities

  • Coordinate meetings, set agenda items, and take minutes 
  • Prepare and organize documents and reports 
  • Assist in planning and organizing virtual events, meetings, and conferences 
  • Maintain accurate and up-to-date records
  • Assist in collecting and organizing data for reports and presentations 
  • Act as a liaison between various departments within the Behavioral and Health Sciences 
  • Collaborate with other staff and faculty to ensure successful outcomes 
  • Facilitating the process of welcoming students into program specific honor societies
  • Reconcile corporate credit cards for the Division Chair and Program Directors
  • Other duties as assigned 

Qualifications: According to Indiana Wesleyan University employment policy all employees must possess a strong Christian commitment and adhere to the standards outlined in the IWU Community Lifestyle Statement.


  • College experience required
  • Associate’s degree preferred


  • Two to four (2-4) years of experience in office management

Required Skills

  • Excellent written and verbal communication skills
  • Strong software skills
  • Proficient in Microsoft Office
  • Demonstrated administrative abilities
  • Maintain confidentiality
  • Strong interpersonal skills
  • Ability to work independently on tasks and projects
  • Excellent organization skills with a demonstrated ability to manage projects from initiation to completion while dealing with multiple
  • interruptions
  • Demonstrate the management and organizational skills necessary to facilitate the growth and maintenance of the academic programs

Diversity Statement

IWU commits to create a community that reflects kingdom diversity. We will foster an intentional environment that exhibits honor, respect, and dignity. Acknowledging visible or invisible differences, our community authentically values each member’s earthly and eternal worth. We refute ignorance and isolation and embrace deliberate and courageous engagement.


As a religious educational institution operating under the auspices of The Wesleyan Church, Indiana Wesleyan University is permitted and reserves the right to prefer employees on the basis of religion (42 U.S.C., Sections 2000e-1 and 2000e-2).

The above job description is meant to describe the general nature and level of work being performed; it is not intended to be construed as an exhaustive list of all responsibilities, duties and skills required for the position. Employees will be required to follow other job-related instructions and to perform other job-related duties requested by their supervisor in compliance with Federal and State Laws.


Advertised: US Eastern Daylight Time
Applications close: US Eastern Daylight Time

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Indiana Wesleyan University is committed to equal opportunity in employment and education. Indiana Wesleyan University admits students and employees of any race, sex, color, national or ethnic origin, disability, age, service in the military, or any other status protected by law. These have access to all the rights, privileges, programs and activities generally made available to students or employees at the University. It does not discriminate on the basis of race, sex, color, national or ethnic origin, disability, or age, service in the military, or any other status protected by law, in the administration of its educational policies, scholarship and loan programs, athletic and other administered programs, and all phases of employment, including hiring, promotion, demotion, treatment during employment, rates of pay or other compensation, and termination of employment.