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Administrative Assistant to the Dean

Apply now Job no: 493724
Work type: Hourly (Full Time)
Location: Marion, IN
Categories: Office/Clerical

Job Title: Administrative Assistant to the Dean

Reporting Relationship: Dean of the School of Integrated Learning and Development

Unit: National & Global

Department: School of Integrated Learning & Development (SILD)

Campus Location: NGM Building

Summary of Position:    This position provides administrative and professional support to the Dean of the School of Integrated Learning and Development. This role serves as a point of contact between the Dean and others internally and externally, assisting with a variety of administrative responsibilities, many of which are sensitive and confidential in nature. This position manages administrative functions, serves as an information hub on behalf of the Dean for the School, and maintains a high level of awareness of the dean’s priorities. This person must mange competing priorities in a fast-paced environment, be able to evaluate and set work priorities according to the needs of the school and office, and be able to work independently.


Duties and Responsibilities

  • Provide daily administrative and professional support to the Dean 
  • Coordinate all elements of the Dean’s complex calendar including monitoring and reviewing meeting requests, resolving scheduling conflicts, establishing appointment priorities, and scheduling meetings for internal and external partners 
  • Provide support for special events and projects of the Dean, including development of meeting agendas, management of meeting logistics, and preparation and distribution of meeting materials
  • Process invoices and reimbursements and approve expenditures on behalf of the Dean for special events as well as day-to-day operations 
  • Assist in managing and maintaining the School's internal Portal (SharePoint) site and School handbook 
  • Arrange and confirm travel, prepare and process travel approvals, related expenses, prepare itineraries, and provide meeting materials 
  • Manage and maintain digital and physical files for office data and confidential information, including agendas and minutes for meetings
  • Other duties as assigned 

Qualifications: According to Indiana Wesleyan University employment policy all employees must possess a strong Christian commitment and adhere to the standards outlined in the IWU Community Lifestyle Statement.

Education

  • Bachelor’s degree (or equivalent experience) required

Experience

  • Experience as an Administrative Assistant required

Required Skills

  • Demonstrated ability to collaborate across departments to ensure projects are completed
  • Demonstrated ability to manage multiple projects effectively and efficiently
  • Demonstrated ability to be a self-starter, self-manage, and provide administrative support

Diversity Statement

IWU commits to create a community that reflects kingdom diversity. We will foster an intentional environment that exhibits honor, respect, and dignity. Acknowledging visible or invisible differences, our community authentically values each member’s earthly and eternal worth. We refute ignorance and isolation and embrace deliberate and courageous engagement.

LIMITATIONS AND DISCLAIMER

As a religious educational institution operating under the auspices of The Wesleyan Church, Indiana Wesleyan University is permitted and reserves the right to prefer employees on the basis of religion (42 U.S.C., Sections 2000e-1 and 2000e-2).

The above job description is meant to describe the general nature and level of work being performed; it is not intended to be construed as an exhaustive list of all responsibilities, duties and skills required for the position. Employees will be required to follow other job-related instructions and to perform other job-related duties requested by their supervisor in compliance with Federal and State Laws.

 

Advertised: US Eastern Daylight Time
Applications close: US Eastern Daylight Time

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Indiana Wesleyan University is committed to equal opportunity in employment and education. Indiana Wesleyan University admits students and employees of any race, sex, color, national or ethnic origin, disability, age, service in the military, or any other status protected by law. These have access to all the rights, privileges, programs and activities generally made available to students or employees at the University. It does not discriminate on the basis of race, sex, color, national or ethnic origin, disability, or age, service in the military, or any other status protected by law, in the administration of its educational policies, scholarship and loan programs, athletic and other administered programs, and all phases of employment, including hiring, promotion, demotion, treatment during employment, rates of pay or other compensation, and termination of employment.