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Administrative Assistant in Athletics

Apply now Job no: 493450
Work type: Hourly (Full Time)
Location: Marion, IN
Categories: Administrative/Professional

Job Title: Administrative Assistant in Athletics

Reporting Relationship: Associate Athletic Director

Unit: IWU-Marion

Department: Intercollegiate Athletics-IWU Marion

Campus Location: Recreation & Wellness Center

Summary of Position:    Provide support for 22 varsity athletic programs, 550+ student-athletes, and 65+ staff within IWU Athletics

Duties and Responsibilities

  • Serve as primary greeter and receptionist for the athletic department office
  • Determine job responsibilities and work loads of all athletic department front desk student workers
  • Train, supervise, evaluate and process payroll for athletic department front desk student workers
  • Support the administrative needs for Associate Athletic Directors and coaches as needed and appropriate based on time availability
  • Process check requests, reimbursements, journal entries and invoices
  • Work with Office Manager & Assistant to the Director of Athletics on centralized office supply space and ordering
  • Organize and maintain all office files (physical and computer files) related to the overall administration of Athletic Department
  • Maintain and update Employee Directory both internal and external for the full athletic department
  • Reconcile monthly accounting and credit card reports for Vice President
  • Process scheduling requests for coaches and administrators through 25live
  • Process scheduling requests for athletic spaces with campus and external partners
  • Process coach and departmental credit cards once files are uploaded
  • Perform other duties as assigned by the Associate Athletic Director for Internal Operations, Office Manager & Assistant to the Director of Athletics, and Director of Athletics 

Qualifications: According to Indiana Wesleyan University employment policy all employees must possess a strong Christian commitment and adhere to the standards outlined in the IWU Community Lifestyle Statement.


  • Associate's degree required; Bachelor's preferred


  • Experience in customer service, preferably within higher education

Required Skills

  • Friendly and welcoming disposition
  • Ability to work without direct supervision
  • Computer Skills (Excel, Word, Outlook, Colleague)
  • Gifted in problem solving and working with others
  • Attentive to detail and creative
  • Must subscribe to the principles and lifestyle of the Wesleyan Church

Diversity Statement

IWU commits to create a community that reflects kingdom diversity. We will foster an intentional environment that exhibits honor, respect, and dignity. Acknowledging visible or invisible differences, our community authentically values each member’s earthly and eternal worth. We refute ignorance and isolation and embrace deliberate and courageous engagement.


As a religious educational institution operating under the auspices of The Wesleyan Church, Indiana Wesleyan University is permitted and reserves the right to prefer employees on the basis of religion (42 U.S.C., Sections 2000e-1 and 2000e-2).

The above job description is meant to describe the general nature and level of work being performed; it is not intended to be construed as an exhaustive list of all responsibilities, duties and skills required for the position. Employees will be required to follow other job-related instructions and to perform other job-related duties requested by their supervisor in compliance with Federal and State Laws.


Advertised: US Eastern Standard Time
Applications close: US Eastern Standard Time

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Indiana Wesleyan University is committed to equal opportunity in employment and education. Indiana Wesleyan University admits students and employees of any race, sex, color, national or ethnic origin, disability, age, service in the military, or any other status protected by law. These have access to all the rights, privileges, programs and activities generally made available to students or employees at the University. It does not discriminate on the basis of race, sex, color, national or ethnic origin, disability, or age, service in the military, or any other status protected by law, in the administration of its educational policies, scholarship and loan programs, athletic and other administered programs, and all phases of employment, including hiring, promotion, demotion, treatment during employment, rates of pay or other compensation, and termination of employment.