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Program Assistant for the Occupational Therapy Doctorate Program (OTD)

Apply now Job no: 493355
Work type: Hourly (Full Time)
Location: Marion, IN
Categories: Healthcare/Medical/Nursing

Job Title: Program Assistant for the Occupational Therapy Doctorate Program (OTD)

Reporting Relationship: Program Director- Occupational Therapy Doctorate

Unit: IWU-Marion

Department: School of Health Sciences & Nursing

Campus Location: Ott Hall of Sciences & Nursing

Summary of Position:    The OTD Program Assistant is responsible for administrative support of the Occupational Therapy Program and OTD Faculty including daily administrative maintenance of the program, annual event planning, and routine hospitality tasks. This person works closely with the OTD Program Director, OTD faculty, OTD students, and other IWU departments and staff.

Duties and Responsibilities

  • Collaborate with internal and external stakeholders to support the OTD student admissions process
    • Work alongside Registration and Academic Services to facilitate the student onboarding experience
    • This process includes communication with IWU offices as well as prospective students
  • Initiate and maintain administrative organization of the OTD program including, but not limited to:
    • developing calendars and scheduling
    • managing student workers
    • oversight of classrooms
    • attaining resources for faculty
    • ordering materials and supplies 
  • Event planning and hospitality including planning graduation banquet and hooding ceremony, scheduling and preparing for student interviews, scheduling annual faculty retreat, preparations for student orientation, and arrangements for global travel 
  • Participate in data collection for annual reports including communication with alumni
    • Tasks include, but are not limited to: financial reconciliation, survey administration, market research for OTD education. Other duties as assigned 

Qualifications: According to Indiana Wesleyan University employment policy all employees must possess a strong Christian commitment and adhere to the standards outlined in the IWU Community Lifestyle Statement.


  • Bachelor's degree required


  • Administrative assistant experience preferred, but not required. Experience with data management, professional communication, hospitality skills beneficial

Required Skills

  • Adaptability
  • Problem solving
  • Professional communication (verbal and written)
  • Willingness to learn about occupational therapy education
  • Self-driven
  • Collaborative team member
  • Experience with Microsoft suite
  • Ability to take feedback and initiate change
  • Create and maintain rapport with stakeholders and students

Diversity Statement

IWU commits to create a community that reflects kingdom diversity. We will foster an intentional environment that exhibits honor, respect, and dignity. Acknowledging visible or invisible differences, our community authentically values each member’s earthly and eternal worth. We refute ignorance and isolation and embrace deliberate and courageous engagement.


As a religious educational institution operating under the auspices of The Wesleyan Church, Indiana Wesleyan University is permitted and reserves the right to prefer employees on the basis of religion (42 U.S.C., Sections 2000e-1 and 2000e-2).

The above job description is meant to describe the general nature and level of work being performed; it is not intended to be construed as an exhaustive list of all responsibilities, duties and skills required for the position. Employees will be required to follow other job-related instructions and to perform other job-related duties requested by their supervisor in compliance with Federal and State Laws.


Advertised: US Eastern Daylight Time
Applications close: US Eastern Daylight Time

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Indiana Wesleyan University is committed to equal opportunity in employment and education. Indiana Wesleyan University admits students and employees of any race, sex, color, national or ethnic origin, disability, age, service in the military, or any other status protected by law. These have access to all the rights, privileges, programs and activities generally made available to students or employees at the University. It does not discriminate on the basis of race, sex, color, national or ethnic origin, disability, or age, service in the military, or any other status protected by law, in the administration of its educational policies, scholarship and loan programs, athletic and other administered programs, and all phases of employment, including hiring, promotion, demotion, treatment during employment, rates of pay or other compensation, and termination of employment.