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Grant Coordinator

Apply now Job no: 493108
Work type: Hourly (Full Time)
Location: Marion, IN
Categories: Other

Job Title: Grant Coordinator

Reporting Relationship: Director of Grants and Sponsored Programs

Unit: Central Administration

Department: Grants Office-CADM

Campus Location: Maxwell Center

Summary of Position:    The Office Manager will be responsible for providing comprehensive administrative support for pre-award and post-award sponsored program activities. This role will be pivotal in ensuring smooth operations and compliance within the Grants Office. This position will collaborate closely with researchers, administrators, and regulatory bodies to facilitate efficient grant proposal development, post-award compliance, and ethical oversight of human subjects research. This position requires strong organizational skills, attention to detail, and the ability to handle multiple responsibilities in a fast-paced environment.

Duties and Responsibilities

  • Office Management:
    • Oversee general administrative tasks, including scheduling meetings, managing calendars, coordinating travel arrangements, ordering supplies, maintaining office equipment, and ensuring a well-organized and efficient office environment
  • Records and Database Management:
    • Maintain accurate and up-to-date records of grant proposals, awards, compliance activities, and IRB protocols in IWU systems
  • Grant Support:
    • Coordinating and supporting grant proposal development activities in the areas of prospecting, reviewing funding opportunities, interpreting guidelines, managing proposal timelines, assembling required documents, and ensuring compliance with funding agency regulations
  • Post-Award Compliance:
    • Implement and monitor internal controls related to post-award compliance, such as time and effort reporting, conflict of interest forms, and other documents to ensure adherence to funding agency regulations
  • Institutional Review Board (IRB) Support:
    • Provide administrative assistance to the IRB office to ensure compliance with ethical standards and regulations for human subjects research
    • Assist with IRB protocol submissions, manage proposal workflows, maintain records, coordinate IRB meetings, record meeting minutes, and assist with protocol amendments or renewals

Qualifications: According to Indiana Wesleyan University employment policy all employees must possess a strong Christian commitment and adhere to the standards outlined in the IWU Community Lifestyle Statement.


  • Bachelor's degree in a relevant field (e.g., business administration, public administration). Knowledge of research administration and IRB processes is desirable


  • Proven experience in office management, research administration, and/or IRB support
  • Recognizing and valuing the unique strengths and perspectives of individuals from diverse backgrounds within a diverse and inclusive workplace

Required Skills

  • Strong organizational skills, attention to detail, and the ability to manage multiple projects simultaneously
  • Clear and concise written and verbal communication skills to effectively interact with diverse stakeholders
  • Ability to work independently and as part of a team, demonstrating flexibility and adaptability in a dynamic environment
  • Problem solving and resourcefulness with challenges that may arise in the workplace, taking initiative and seeking guidance when needed
  • Willingness to learn and grow

Diversity Statement

IWU commits to create a community that reflects kingdom diversity. We will foster an intentional environment that exhibits honor, respect, and dignity. Acknowledging visible or invisible differences, our community authentically values each member’s earthly and eternal worth. We refute ignorance and isolation and embrace deliberate and courageous engagement.


As a religious educational institution operating under the auspices of The Wesleyan Church, Indiana Wesleyan University is permitted and reserves the right to prefer employees on the basis of religion (42 U.S.C., Sections 2000e-1 and 2000e-2).

The above job description is meant to describe the general nature and level of work being performed; it is not intended to be construed as an exhaustive list of all responsibilities, duties and skills required for the position. Employees will be required to follow other job-related instructions and to perform other job-related duties requested by their supervisor in compliance with Federal and State Laws.


Advertised: US Eastern Daylight Time
Applications close: US Eastern Daylight Time

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Indiana Wesleyan University is committed to equal opportunity in employment and education. Indiana Wesleyan University admits students and employees of any race, sex, color, national or ethnic origin, disability, age, service in the military, or any other status protected by law. These have access to all the rights, privileges, programs and activities generally made available to students or employees at the University. It does not discriminate on the basis of race, sex, color, national or ethnic origin, disability, or age, service in the military, or any other status protected by law, in the administration of its educational policies, scholarship and loan programs, athletic and other administered programs, and all phases of employment, including hiring, promotion, demotion, treatment during employment, rates of pay or other compensation, and termination of employment.