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Administrative Assistant (Wesley Seminary)

Apply now Job no: 492794
Work type: Hourly (Full Time)
Location: Marion, IN
Categories: Office/Clerical

Job Title: Administrative Assistant

Reporting Relationship: Vice President for Academic Affairs

Unit: Wesley Seminary

Department: Seminary Administration

Campus Location: Wesley Seminary

Summary of Position:    This individual will serve as the Administrative Assistant for the Seminary Academics Team. They will provide administrative assistance to the Vice President for Academic Affairs (VPAA), faculty, and other related positions.

Duties and Responsibilities

  • Calendar management, meeting management, travel planning, etc. for Seminary VPAA
  • Execute mass communications from the VPAA
  • Meeting Management (Recording and distributing minutes, attending meetings as assigned)
  • Digital Communication (Posting content to portal, emails/reminders to students or faculty, etc.)
  • Travel Administration (Risk Management responsibilities, individual faculty travel arrangements, such as air, hotel, car rental, IWU vehicle requests, etc.)
  • Hiring and oversight of student workers and interns
  • Maintain Seminary Directories and Databases
  • Liaison to IT for phones and other technological issues
  • Assist with group starts, graduation, consecration, onsite class meetings, and hospitality
  • Provide assistance with information gathering and drafting of reports for the Academic Team
  • Program (DMin, MDiv, MA) Management/Communications (Managing speaker-contracts, communicate with guest lecturers, and setting up risk management details for their travel)
  • Organize, and maintain course folders, faculty data, and other pertinent information
  • Assist in the management of faculty incentive awards and professional development
  • Reconcile Procurement Cards and reimbursements for Academic Team
  • Other duties as assigned

Qualifications: According to Indiana Wesleyan University employment policy all employees must possess a strong Christian commitment and adhere to the standards outlined in the IWU Community Lifestyle Statement.


  • Bachelor’s Degree is preferred


  • Minimum of three (3) years of experience in office settings preferred
  • Bilingual (Spanish/English or French/English) candidates are encouraged to apply

Required Skills

  • Superior oral and written communication skills in English.
  • Excellent computer skills with working experience in a variety of applications, especially Word and Excel
  • Ability to relate and interact well with pastors, ministerial students, Seminary faculty/staff, and IWU community
  • Excellent organizational skills
  • Ability to maintain confidentiality and compliance with FERPA laws

Diversity Statement

IWU commits to create a community that reflects kingdom diversity. We will foster an intentional environment that exhibits honor, respect, and dignity. Acknowledging visible or invisible differences, our community authentically values each member’s earthly and eternal worth. We refute ignorance and isolation and embrace deliberate and courageous engagement.


As a religious educational institution operating under the auspices of The Wesleyan Church, Indiana Wesleyan University is permitted and reserves the right to prefer employees on the basis of religion (42 U.S.C., Sections 2000e-1 and 2000e-2).

The above job description is meant to describe the general nature and level of work being performed; it is not intended to be construed as an exhaustive list of all responsibilities, duties and skills required for the position. Employees will be required to follow other job-related instructions and to perform other job-related duties requested by their supervisor in compliance with Federal and State Laws.


Advertised: US Eastern Standard Time
Applications close: US Eastern Daylight Time

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Indiana Wesleyan University is committed to equal opportunity in employment and education. Indiana Wesleyan University admits students and employees of any race, sex, color, national or ethnic origin, disability, age, service in the military, or any other status protected by law. These have access to all the rights, privileges, programs and activities generally made available to students or employees at the University. It does not discriminate on the basis of race, sex, color, national or ethnic origin, disability, or age, service in the military, or any other status protected by law, in the administration of its educational policies, scholarship and loan programs, athletic and other administered programs, and all phases of employment, including hiring, promotion, demotion, treatment during employment, rates of pay or other compensation, and termination of employment.